Carolina Shred Knowledge

Document Disposal for Accounting Firms

Posted by Ryan Richard on Jan 15, 2019 9:00:00 AM

Accounting firms, like many other firms, must get rid of old files responsibly. Because of the nature of the information contained in an accounting firm’s files, the files cannot be thrown in the trash – they must be destroyed so that they cannot be put back together.

5 Ways to Prevent Identity Theft or a Security Breach

Posted by Ray Barry on Nov 28, 2018 9:00:00 AM

Over 17 million Americans fall victim to identity theft every year. Every day, you hear about some high-profile corporation having security breaches or a scenario that could lead to an identity theft nightmare. If major department stores, large corporations, political parties and even the USPS can be hacked, you can be hacked too. Protect yourself and protect your business from identity theft by taking certain actions to protect your personal information or to protect company data from identity thieves.

3 Tactics To Protect Confidential Information In The Office

Posted by Ryan Richard on Nov 6, 2018 9:00:00 AM

Protecting confidential information in the office is one of the most important functions a business does. If confidential information gets out to the public by any means, the business could be subject to fines. When a business hires new employees, part of the orientation should include procedures to protect confidential information. Your business should also hold "reminder" meetings regarding protecting documents. 

5 Examples of Confidential Information in the Office

Posted by Ray Barry on Oct 29, 2018 9:00:00 AM

If confidential business information gets into the wrong hands, a business could fail. Or, it could suffer at the hands of criminals. Keeping business, employee and management information under lock and key and only available to those who need to know the information is just one of the ways to prevent your data from falling into the wrong hands. Learn how to keep these 5 examples of confidential information in the office away from the wrong people.

Legal Documents Law Firms Need To Shred

Posted by Ryan Richard on Oct 23, 2018 9:00:00 AM

Law firms must keep client documents for a set number of years depending on the type of file. Some documents, such as wills, trusts and other estate planning documents should be kept for at least the lifetime of the client. However, if all files were kept forever, it would become a financial burden because of the space those files take. After the requisite number of years have passed, those files may be destroyed after notifying the client.

How to Protect Confidential Information in the Office

Posted by Ryan Richard on Oct 9, 2018 9:00:00 AM

Most offices have several types of confidential information. You may think that just because you aren’t a large company that employee and customer confidentiality isn’t a major issue. However, no matter the size of your company, you do have confidential information and security risks. Learn how to keep information confidential so that you aren’t liable for fines or lawsuits from employees and customers should their information get into the wrong hands.

3 Reasons Why Your Law Firm Should Make Document Shredding A Priority

Posted by Ryan Richard on Sep 26, 2018 9:00:00 AM

Law firms are notorious for accumulating box after box of sensitive case files and other confidential information.  Attorneys are held to high standards when it comes to protecting client information.

Files must be kept for a certain period of time after the case closes, and some files may not be destroyed. RPC 209 requires that attorneys keep documents for a minimum of six years after a case closes before document shredding can occur.

However, items such as estate documents, real estate documents and some financial documents should be kept forever. An attorney may destroy a file prior to the six-year minimum, but he or she must have permission from the client. Since files are the client’s property, the attorney also has the option of giving the file to the client.

  

5 Reasons Why Shredding Sensitive Documents Is Important

Posted by Ryan Richard on Sep 21, 2018 9:00:00 AM

Shredding important documents – documents with any personal information, even an address – is one of the most important things you can do whether you are a business or an individual. Most people and businesses realize that shredding documents that no longer need to be kept is important, but some do not realize just how important it is. The top 5 reasons to shred documents includes identity theft and protection of customer data.

Why is Confidentiality in the Workplace so Important?

Posted by Ryan Richard on Sep 18, 2018 9:00:00 AM

Many may wonder, “Why is confidentiality in the workplace so important?” Some information is obvious, such as employee or client social security numbers and financial information. Other information, such as certain business information and management information may not be so obvious. However, trade secrets and other information are usually highly confidential. Training employees as to what constitutes confidential business information goes a long way in protecting your business.

What Is Document Shredding

Posted by Ryan Richard on Sep 16, 2018 9:00:00 AM

Definition: Document Shredding

document shredding defined in under 100 words

Document shredding is the act of destroying paper documents by inserting them into a home, office, commercial, or mobile shredding device.  Document shredding services can help prevent identity thieves from obtaining sensitive information and exposing your clients, employees, and vendors information to financial conflicts.

Types of documents that should be shredded include:

  • Medical Records
  • Tax Returns
  • Employee Information
  • Credit Cards
  • Banking Accounts

How to Handle Confidential Documents in the Office

Posted by Ryan Richard on Sep 4, 2018 9:00:00 AM

One your entire organization learns how to handle confidential documents in the office, your trade secrets, employee information and customer information will be much safer. Part of handling confidential information best practices guidelines is knowing what documents are confidential. In addition to the physical handling and access of paper and digital information, employees should sign non-disclosure agreements (“NDA”). In some cases, you may need third parties who work with your company to sign NDAs.

What is Confidential Information In The Workplace?

Posted by Ray Barry on Aug 21, 2018 9:00:00 AM

Most workplaces have a confidential information clause written into their employment agreements. Whether you work for an attorney, real estate agent, doctor, or even in a factory, you may have access to confidential information. Confidential information is anything that has sensitive information containing personal data.  This type of information must be closely guarded so that it doesn't get into the hands of a competitor.

How To Destroy Hard Drives: Hard Drive Disposal

Posted by Ryan Richard on Aug 7, 2018 9:00:00 AM

When it's time for a new computer, you need to take some steps to ensure that the data from the old hard drive isn't accessible. Even if you “wiped” the drive, some of your private data, such as passwords and bank account information, may still be accessible. The only way to ensure that someone isn't able to retrieve your private information is by ensuring that the hard drive is completely destroyed so that data is not retrievable. 

Benefits Of Hard Drive Destruction: On-site Destruction

Posted by Ray Barry on Jul 3, 2018 9:00:00 AM

Shredding documents is an important step in securing your personal data or, if you own a business, your customers' personal data. Shredding hard drives is also a step in protecting personal and confidential data, though most people do not think about shredding hard drives – they just throw the computer away.

How To Choose An Onsite Shredding Company: Shredding Services

Posted by Ray Barry on Jun 5, 2018 9:00:00 AM

When choosing an onsite shredding company, you should find out several pieces of information. Carolina Shred provides all of the information you need to know to choose an on site document shredding service, including information about shredding services and reasonable prices. After you ask yourself how to choose an onsite shredding company, visit our website to find the answers to your questions.

Mobile Shredding Trucks: How Do They Work?

Posted by Ryan Richard on May 22, 2018 9:00:00 AM

Mobile shredding trucks come out to your home or business to shred sensitive documents. You could either set up a schedule for us to come out or have us purge documents. If you are a business that has a lot of confidential information to discard, we provide locked boxes for you to deposit your documents into. As the boxes are filled, we come out and shred the contents. You might have us on a weekly, bi-weekly or monthly schedule. If you are purging, you might be a resident or a business that has documents that were saved for a recommended time that you need to get rid of.